PMJA Bylaws

Updated May 2022

ARTICLE 1 NAME AND LOCATION

Section 1

The name of this national, non-profit organization founded in 1985, shall be Public Radio News Directors Incorporated (PRNDI) dba Public Media Journalists Association.

Section 2

PMJA shall be operated out of the offices of the President and/or in any other localities as determined by the Board of Directors.

ARTICLE II MISSION

Public Media Journalists Association supports, empowers and advocates for journalists working in public media. In that endeavor we seek to foster high ethical standards in the practice of journalism through:

ARTICLE III MEMBERSHIP

Section 1 MEMBERSHIP COMPOSITION AND ELIGIBILITY

  • OUTLET (Voting Membership): Open to any public media outlets producing or with an interest in production of original journalism. Outlet members may name a single designee from among newsroom personnel to vote or run in PMJA elections.
  • INDIVIDUAL (Non-Voting Membership): Open to any individual, including journalists, freelancers, consultants, and educators, producing or with an interest in the production of public media journalism.
  • CORPORATE (Non-Voting Membership): Open to any company or enterprise that is not a public media outlet comprised of two or more people, including national content producers and distributors, producing or with an interest in the production of public media journalism.
  • STUDENT (Non-Voting Membership): Open to any enrolled student with an interest in the production of public media journalism.

Section 2 MEMBERSHIP APPLICATION

  • All candidates shall apply for membership.
  • Admission is subject to approval by the Board of Directors.

Section 3 MEMBERSHIP DUES

(a) Dues and admission fees shall be set by the Board of Directors.

(b) Dues shall be paid annually based on a calendar year.

ARTICLE IV ELECTED OFFICIALS

Section 1 BOARD OF DIRECTORS

PMJA shall be directed by a President, Vice President, Treasurer, and five other Directors who are all designees of outlet members. Only one designee from each outlet member may serve on the Board or stand for election at a time. Any employee an outlet counts for determining membership size is eligible to run for the PMJA board.

Section 2 PRESIDENT

The President shall be elected at-large by the voting membership for a two-year term each even-numbered year. The President can work in any capacity in any size outlet. The President must have served on the board for a minimum of one year prior to running for this office. The President is responsible for presiding at all meetings of the association including those of the Board of Directors. The President is empowered to act in the name of the Association in matters not specifically outlined in the bylaws with the approval of the Board of Directors.

Section 3 VICE PRESIDENT

The Vice President shall be elected at-large by the voting membership for a two-year term in each odd-numbered year. The Vice President can work in any capacity in any size outlet. The Vice President will be responsible for taking on the duties of the President in the event that the President is unable to fulfill their obligations or in the event that the President resigns or is removed from office.

Section 4 TREASURER

The Treasurer shall be elected at-large by the voting membership for a two-year term each odd-numbered year. The Treasurer may be employed in any capacity in any size outlet. The Treasurer shall consult with the Executive Director or a designee in recording and reporting on PMJA’s financial activities. The Treasurer will work with staff to prepare and present reports on the financial status of the association to the board at least quarterly. A financial report shall be made to the membership annually at the organization’s annual business meeting.

Section 5 DIRECTORS

Five Directors will be elected at large by the membership. These directors shall participate in planning the annual conference, head committees as appointed by the President, and develop special projects.

  • SMALL OUTLET REPRESENTATIVE: One Director shall be elected to represent small outlets, defined as having one to five (1-5) full-time employees whose primary responsibility is the preparation and presentation of news. The Director may be employed in any capacity in a small local public media newsroom.
  • MEDIUM OUTLET REPRESENTATIVE: One Director shall be elected to represent medium outlets, defined as having six to fifteen (6-15) full-time employees whose primary responsibility is the preparation and presentation of news. The director may be employed in any capacity in a medium local public media newsroom.
  • LARGE OUTLET REPRESENTATIVE: One Director shall be elected to represent large outlets with sixteen (16) or more full-time employees whose primary responsibility is the preparation and presentation of news. The Director may be employed in any capacity in a large local public media newsroom.

(An outlet’s staff size is determined by the number of full-time equivalent positions authorized at the member’s outlet at the time of the election. All staff producing news content, including full-time news and hosting staff, visual journalists, podcast staff, and all talk show personnel and contract employees with full-time contracts lasting a year or more should be counted when determining outlet size.)

  • AT-LARGE REPRESENTATIVE: One Director shall represent all members regardless of size. At-Large Representatives may be employed in any capacity in a public media newsroom.

The Small Outlet Representative and Large Outlet Representative shall be elected for two-year terms in odd-numbered years. The Medium Outlet Representative and the At-Large Representative shall be elected for a two-year term in even-numbered years. Any Director elected to the board shall be allowed to fulfill his or her full term in office even if a change in staff size occurs during the course of that two-year term.

Section 6 FINANCIALS

All financial transactions made on behalf of the association that are above five-hundred-dollars ($500) shall require the approval of, and signatures of, two of the signors on the account.

ARTICLE V ELECTIONS

Section 1

Outlet member designees interested in serving as officers may be nominated or nominate themselves. All candidates for office must be designees of outlet members in good standing.

Section 2

Elections for the Board will be held annually. Elections can be held through entirely electronic means at the discretion of the Board of Directors.

Section 3

Each outlet member shall have one vote for each office being elected. All voting shall be by secret ballot.

Section 4

Electronic voting options will be made available to all outlet members for all annual elections.

Section 5

Elections will be held using instant runoff voting with the winning candidate receiving the majority of the total number of votes cast.

Section 6

An individual may be elected to no more than two (2) full consecutive terms as an official in one office.

Section 7

The Board of Directors may temporarily fill a vacancy in the offices of Treasurer or Vice President until the next election. In the event of a Presidential vacancy, the Vice President will be moved into that role until the next election. If a vacancy occurs in an office, the election shall be for a one-year term if needed to maintain the system of staggered terms.

Section 8

The Board of Directors may fill the remaining term of any Director vacancy until the next election. In the event that a director moves from their current outlet to an outlet of a different size, that director will be allowed to stay until the next election. In the event that a director leaves a PMJA member newsroom, they will be required to resign the seat.

ARTICLE VI – REMOVAL FROM OFFICE

Section 1

Any officer or director on the Board of Directors can be suspended from office by a two-thirds vote of the Board, followed by a 10-day notice to members before a final removal vote which also requires a two-thirds majority of the board to approve.

Section 2

Any officer or director on the Board of Directors can be removed from office on written request of 25% of active members and subsequent approval by a majority of those members who cast ballots in a regular or special meeting of the membership.

ARTICLE VII – EXECUTIVE DIRECTOR

Section 1

The Board of Directors may hire and employ an Executive Director who shall serve at the will of the Board. The Executive Director shall have immediate and overall supervision of the operations of the Association and shall direct the day-to-day business of the Association, hire, discharge, and determine the salaries and other compensation of all staff members under the Executive Director’s supervision and perform such additional duties as may be directed by the Board of Directors. No officer, or member of the Board of Directors may individually instruct the Executive Director or any other employee. The Executive Director shall make such reports at the Board meetings as shall be required by the President of the Board. The Executive Director shall be an ad-hoc member of all committees.

ARTICLE VIII NATIONAL CONFERENCE

Section 1

(a) PMJA shall conduct an annual national conference for the general benefit of all association members.

(b) The annual conference shall convene at a time and place as designated by the Board.

(c) The fees for the annual conference shall be set by the Board.

ARTICLE VIII BUSINESS MEETING

Section 1

The business meeting shall be held annually

Section 2

A special meeting of the membership can be called by written request of 25% of active members of the organization.

Section 3

The President shall preside at the meeting.

Section 4

The meeting shall be regulated by the current Robert’s Rules of Order for parliamentary procedure.

ARTICLE VIIII AMENDMENTS OF BY-LAWS

Section 1

The by-laws may be amended by a simple majority vote of the Board of Directors provided that at least 10 business days notice of the proposed amendments are provided to all members.

Section 2

The by-laws also may be amended on written request of 25% of active members and subsequent approval by a majority of those members who cast ballots in a regular meeting of the membership.